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Heights Accountancy

Virtual Finance Office · Lancaster · UK-wide

Your entire finance function — without building a team.

Building finance capability in-house gets expensive fast. A Virtual Finance Office gives you all the levels of capability your business needs — bookkeeping, management accounts, payroll, controls and senior oversight — in one outsourced structure, on a fixed monthly fee.

5 levels
Of finance capability in one structure
Fixed fee
Agreed on the call
No contract
Cancel any time
Under 2 weeks
Up and running

Finalist — Tax Team of the Year (Small Firm)Accounting Excellence Awards 2026

  • CIMA qualified
  • AAT qualified
  • Fixed fees, agreed on the call
  • Business & property
  • Lancaster · UK-wide

The problem

Building finance in-house gets expensive fast.

You may not need five full-time hires. But you do need all five levels of capability.

Typical UK annual salary ranges for five in-house finance roles.
  • Purchase Ledger Clerk£26,000 – £32,750
  • Accounts Assistant£27,500 – £32,500
  • Management Accountant£47,250 – £58,500
  • Financial Controller£63,000 – £92,500
  • Finance Director£89,750 – £138,000

And that is before

  • Employer NI at 15%
  • Pension contributions
  • Recruitment fees
  • Training costs
  • Holiday cover
  • Key-person risk

One fixed monthly fee.

A Virtual Finance Office gives you all five levels of capability in one outsourced structure — broader expertise, stronger continuity and more flexibility than any single hire, for a fraction of the combined cost.

  • No employer NI
  • No recruitment risk
  • No training costs
  • No key-person dependency

What's included

Everything your finance function needs.

Depending on your package, your Virtual Finance Office can include any combination of these capabilities.

Bookkeeping

Bookkeeping & administration

  • Bookkeeping & reconciliation
  • Purchase ledger management
  • Sales ledger & credit control
  • Bank feeds & reconciliations

Reporting

Management reporting

  • Monthly management accounts
  • KPI tracking & dashboards
  • Variance analysis
  • Board-ready reporting

Cashflow

Cashflow & forecasting

  • Cashflow monitoring
  • Forward planning & projections
  • Working capital management
  • Scenario modelling

Compliance

Compliance & payroll

  • Payroll & CIS processing
  • VAT returns
  • Annual accounts
  • Corporation tax filing

Team support

Finance team support

  • Oversight of internal staff
  • Process improvement
  • Systems & software review
  • Finance function health check

Senior input

Senior finance input

  • Strategic planning support
  • Investment & growth decisions
  • Risk management
  • Investor & stakeholder reporting

Service levels

Support shaped around what you actually need.

Three levels of Virtual Finance Office support — each tailored to your business on the call.

Comfort

Oversight & reassurance

For business owners who want clean books, timely compliance and a trusted point of contact for financial questions.

  • Bookkeeping & reconciliation
  • Management accounts
  • VAT returns
  • Payroll & CIS
  • Unlimited email & phone support

Reliance

Most popular

Regular control & visibility

For businesses that need stronger reporting, tighter financial control and cashflow visibility as a regular part of operations.

  • Everything in Comfort
  • Cashflow management & monitoring
  • Cost control & expense analysis
  • Financial projections & custom reports
  • Risk management
  • Finance system review & implementation

Growth

Strategic finance partner

For ambitious businesses that want a hands-on finance partner supporting planning, decisions and scalable growth.

  • Everything in Reliance
  • KPI dashboard design
  • Strategic planning & goal monitoring
  • Monthly accountability programme
  • Investor reporting & raising finance
  • Exit strategy support
  • Non-exec FD role for credibility

Not sure which level fits? That's exactly what the free 20-minute call is for — we'll map your situation and recommend the right level. Your fixed fee is agreed on the call, not after it.

Book a free call

Common questions

Virtual Finance Office — your questions answered.

Everything you need to know before booking a call.

Not covered here? Ask us directly — we answer within 1–2 working days.

What is a Virtual Finance Office?

A Virtual Finance Office gives your business access to a complete finance function — from day-to-day bookkeeping to senior financial oversight — without needing to hire multiple people internally. It's built for businesses that need more than bookkeeping, but aren't ready to build a full in-house finance team.

How is a Virtual Finance Office different from just having an accountant?

A traditional accountant typically handles year-end accounts and tax returns. A Virtual Finance Office goes much further — covering the full finance function including bookkeeping, payroll, management accounts, cashflow, controls and strategic input, all under one engagement.

Do I need a Virtual Finance Office or a Fractional CFO?

A Virtual Finance Office covers the day-to-day finance function — processing, reporting and controls. A Fractional CFO is more strategic — forecasting, board-level thinking and growth planning. Many clients have both under one Heights engagement. On the discovery call we'll recommend what fits your situation.

Can you work alongside my existing bookkeeper or finance staff?

Yes — we can plug into your existing setup, provide oversight for internal staff, or handle the full function ourselves. The engagement is built around what you actually need, not a fixed template.

Is the cost tax deductible?

Yes — the cost of a Virtual Finance Office is fully deductible for corporation tax purposes, meaning HMRC effectively refunds a portion at your corporation tax rate. There is also no employer's National Insurance payable, unlike an employed member of staff.

How quickly can we get started?

Most clients are up and running within 2 weeks of the discovery call. Once the scope and fee are agreed on the call, we send the Letter of Engagement, handle HMRC agent authorisation and book your onboarding session. You don't chase anything.

Get started

Ready to outsource your finance function?

Book a free 20-minute call with Björgvin. We'll map your situation and build a package around exactly what you need — with transparent costs agreed on the call.

  • Free 20-minute call
  • Fee agreed on the call
  • No minimum contract
  • CIMA & AAT qualified